Privacy Policy

Who we are

PodWizard is an AI-powered podcast production platform that helps creators research, script, and grow their shows.

Information we collect

Information you give us directly

• Account information: your email address, display name, and password when you sign up.
• Show settings: your podcast name, niche, RSS feed URL, and show artwork.
• Content you create: episode topics, scripts, notes, guest information, and sponsorship details.
• Payment information: processed by Stripe. We never see or store your full card details.

Information collected automatically

• Usage data: which features you use, how often you generate episodes, and how you navigate the app.
• Device and browser info: browser type, OS, IP address, and general location (country/region).
• Performance data: errors and crash reports used to improve reliability.

How we use your information

• To provide the service: generating your episodes, running the AI agents, storing your history.
• To improve and personalise: your ratings and feedback personalise future generations for your show.
• To send relevant emails: account confirmations, billing receipts, product updates. Unsubscribe from marketing emails any time.
• To prevent abuse and meet legal obligations.

How we share your information

• Service providers: cloud hosting, Stripe (payments), email delivery, and AI inference APIs — all bound by data processing agreements.
• Platform integrations: when you publish to Spotify, Apple Podcasts, or YouTube, your episode data is shared with those platforms.
• Team members: members you invite can see your show's content based on their assigned roles.
• Legal requirements: if required by law or court order, we will disclose and notify you where permitted.

AI-generated content and your data

• Your episode topics are sent to AI APIs (such as Claude by Anthropic) to generate content. This is not retained by those APIs for training beyond their own policies.
• Your star ratings are stored by PodWizard and used to personalise future generations for your show specifically.
• We do not use your episode content to train our own or third-party AI models.

Data retention

• Account data: kept until you delete your account.
• Episode content and history: kept until you delete them or your account.
• Payment records: kept for 7 years (financial regulations).
• Usage logs: kept for 90 days.

When you delete your account, we permanently delete your personal data within 30 days.

Your rights

• Access: request a copy of the personal data we hold about you.
• Correction: ask us to fix inaccurate or incomplete data.
• Deletion: ask us to delete your data.
• Portability: receive your data in a machine-readable format.
• Objection: object to certain uses including direct marketing.

Email hello@getpodwizard.com to exercise any of these rights. We respond within 30 days.

Cookies and tracking

What are cookies?

Cookies are small text files stored on your device that help us recognize you and improve your experience. We use cookies to keep you logged in, remember your preferences, and understand how you use our service.

Types of cookies we use

• Essential/Functional cookies: These are necessary for the service to function properly. They include session tokens that keep you logged in and cannot be opted out of. Without these, you wouldn't be able to access your account.
  • Session authentication tokens
  • CSRF protection tokens
  • Load balancer cookies
• Preference/Analytics cookies: These remember your settings and help us understand how you use PodWizard. You can control these through our cookie consent banner.
  • pw-theme – remembers your dark/light mode preference
  • pw-consent – tracks your cookie consent choices
  • Google Analytics cookies (if enabled) – anonymous usage patterns
• Third-party cookies:
  • Google Analytics (analytics.google.com) – aggregated, anonymized usage data
  • Stripe (stripe.com) – payment processing and fraud prevention
  • These partners have their own privacy policies
• What we don't use: We do not use advertising cookies, retargeting pixels, or sell tracking data to ad networks.

Your cookie choices

When you first visit PodWizard, you'll see a cookie consent banner. You can:

• Accept all: Enable all non-essential cookies
• Reject all: Disable all non-essential cookies (essential cookies remain for functionality)
• Manage preferences: Choose specific categories

You can change your cookie settings at any time by clicking the cookie preference icon in the footer or clearing your browser cookies and refreshing the page.

Browser controls

Most browsers allow you to control cookies through settings. You can:

• Block all cookies (may affect functionality)
• Block third-party cookies only
• Delete existing cookies
• Receive notifications when cookies are set

Visit your browser's help center for specific instructions (Chrome, Firefox, Safari, Edge).

Legal basis for cookies

Under GDPR, ePrivacy Directive, and similar privacy laws, we only use cookies based on:

• Legitimate interest: Essential cookies for service functionality
• Consent: Non-essential cookies (with your explicit opt-in)

We do not use cookies to identify you for targeted advertising.

Cookie retention

• Session cookies: Deleted when you close your browser
• Persistent cookies: Remain for up to 1 year (unless you delete them)

Tracking and analytics

We use Google Analytics to understand how users interact with PodWizard — which features are popular, where users drop off, and performance metrics. This data is aggregated and anonymized. Google does not identify individual users.

Do Not Track (DNT)

Some browsers have a "Do Not Track" feature. We respect DNT signals where technically possible, though we cannot guarantee all partners honor them.

Questions about cookies?

Contact us at hello@getpodwizard.com with any questions about our cookie practices.

Data security

• All data encrypted in transit using TLS 1.2 or higher.
• Passwords hashed and never stored in plain text.
• Payments handled entirely by Stripe (PCI DSS Level 1 certified).
• Production system access limited to authorised personnel only.

If you believe your account is compromised, contact hello@getpodwizard.com immediately.

Children's privacy

PodWizard is not intended for anyone under 16. We do not knowingly collect personal data from children. Contact us to have a child's account deleted promptly.

Changes to this policy

When we make material changes, we will notify you by email and in-app at least 14 days before they take effect. Continued use constitutes acceptance of the revised policy.

Contact us

• General: hello@getpodwizard.com